Remote Meeting Tools for Hire
The key to seamless teamwork is having the right remote collaboration tools. Renting gives you access to premium equipment without the need for a big upfront investment, so you can focus on delivering a professional and productive collaboration experience.
Perfect for businesses scaling their teams, hosting virtual workshops, or experimenting with hybrid work setups, hiring remote collaboration tools keeps your operations agile and effective.
The benefits of hiring remote meeting tools
For companies embracing remote or hybrid work, these tools bring a host of benefits that support productivity, innovation, and efficiency:
- Seamless Collaboration: Work together in real time with features like screen sharing, virtual whiteboards, and document collaboration.
- Boosted Productivity: Speed up brainstorming, project management, and problem-solving with interactive tools.
- Professional Client Interactions: High-quality video and presentation tools ensure polished meetings, pitches, and webinars.
- Scalability & Flexibility: Easily adapt to team growth, virtual events, or hybrid work setups.
- Cost-Effective: Rent the latest tech without upfront costs or long-term commitments.
FAQs
How do I know which remote meeting tools are right for me?
Our team of technology experts can help assess your requirements, from the size of your team to the platforms you’re using, and recommend the best equipment. Whether you’re hosting a small meeting or a large-scale virtual event, we’ll ensure you have the right tools for the job.
Can I scale up my equipment if my event grows?
Yes! If your team or project grows in scope, we provide scalable solutions to accommodate your needs. From additional microphones and cameras to more devices for participants, we’ll help you adapt seamlessly.
What happens if the equipment malfunctions during my meeting?
Our equipment is thoroughly tested before delivery to ensure reliability. However, if you experience any issues, our support team is available to assist immediately. We’ll guide you through troubleshooting or provide a replacement if needed to minimise disruptions. Our team can offer on-site support and installation, if required. Or we can help remotely via phone or remote access relevant devices.
Can I rent multiple tools for different participants in the meeting?
How soon can I get the equipment?
We offer fast delivery options, often within 24-48 hours, depending on your location and the equipment required. For urgent needs, let us know, and we’ll do our best to accommodate your timeline.
How we can help
At Hire Intelligence, we make it easy to deliver professional and hassle-free remote collaboration with our premium tools. No matter the size of your team or project, we provide the equipment and support you need to keep collaboration seamless and effective:
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- Latest Technology: Access high-quality cameras, microphones, laptops, tablets, or interactive hubs to support remote collaboration.
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- Instant Setup: We provide leading brands which work together easily, so your team can start collaborating without delays.
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- Engagement-Boosting Features: High-quality audio, video, and real-time collaboration tools keep teams connected and productive.
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- Flexible & Cost-Effective: Rent only what you need—no hefty upfront costs or long-term commitments.
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- Reliable Performance & Support: Our expert team ensures your tools work flawlessly, with no interruptions.
With Hire Intelligence, you’ll have everything you need to host remote collaboration sessions that are professional, engaging, and seamless from start to finish.
Check out the equipment that our customers typically hire for this solution
Case Studies
International Team Meetings
International Team Meetings
When a leading international company formed a new project team, with some of the team based in the UK, some based in the USA, some office-based and many working from home – they needed regular catch-ups for communication and collaboration.
Those working from home in the UK were provided with laptops (with software, and image pre-loaded as agreed with the company IT team), for the key monthly meetings – the larger meetings rooms in offices were provided with short-term rental of Microsoft Surface Hub devices, and for those members of the team who were regularly in longer teleconferences – logitech rally systems were provided around key dates.
The testing for the laptop setup was done in collaboration with the company’s IT team. The surface hubs were installed and tested the night before key meetings and logged in to a client ID. The logitech rally systems work seamlessly with the videoconference software chosen by the client, and pre-installed onto relevant devices.
Deployment to home addresses and offices was all within 24 hours (within the UK), and packaging and labels provided for easy return of assets. The original hiring of laptops was for 3-months, but continued on a pro-rata basis until the project was completed. Spare and imaged devices were kept and ready to send out should a swift replacement have been required.
This type of multi-asset rental, and collaboration with a client’s own IT team to ensure deployments go smoothly is becoming more common for Hire Intelligence. We have the kit, the bench space, the imaging servers, and the vehicles – but we’ll work your way. Your plan, and we just help you to execute effectively.
Clients who trust our services
What our customers are saying
Frequently Asked Questions
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What Are The Benefits of Hiring Equipment Compared To Buying?
Cost Effective
Deciding to rent equipment avoids any depreciation and can be tax deductible, which allows for a more cost effective solution for businesses.Flexible
With technology constantly evolving, hiring equipment unlocks a great deal of flexibility and choice when it comes to selecting the latest technology.Try Before You Buy
Hiring equipment enables you to try out a range of different products before deciding which one you want to invest in – if you wish to make this decision at a later date.Fast Installation And Setup
Skilled consultants are on hand to offer sound technical advice and expertise to enable your devices to be set up as quickly as possible.Equipment On Demand
Unforeseen circumstances can lead to our clients’ requirements changing. Hiring extra equipment is easily achievable, even at short notice.The Latest Technology
Choosing to hire IT, AV and electronic equipment means you will always receive the very latest technology from leading and trusted brands.Covered Maintenance Costs
If you’re experiencing technical issues with your device at any stage, a new replacement can be sent to you immediately, reducing stress and saving time. -
What Are The Different Hire/Rental Options?
We pride ourselves on offering a great deal of flexibility for our customers, that’s why we offer both short and long-term rentals.
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What's the Process for Hiring Equipment on a Long-term Basis?
Our long-term hire plans work in a similar way to our short-term rentals.
The start of the process is the same as short-term hire, however, our experienced sales team will make regular calls with you to make sure everything is running smoothly with your equipment.
If you have hired your equipment for a year, or you wish for your rental to be collected, simply contact us and we will arrange for your equipment to be picked up as soon as possible.
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What Happens If The Equipment Becomes Faulty During My Rental Period?
We deal with any issues quickly and efficiently by fixing or repairing equipment as soon as possible.
If your equipment breaks or becomes faulty, contact us immediately on 0345 600 7272.
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How Long Will My Delivery Take?
If you live in areas surrounding the M25, you can expect to receive your delivery on the same day.
The cut off time for overnight deliveries is 3pm (the day before you would like the equipment to be sent to you). If you are based in Central London you will receive your items within a couple of hours after placing an order.
If you live in other areas outside of London you can expect to receive your equipment the next day.
