A key part of the event planning process is choosing event vendors who will deliver when it counts – and we’re not just talking about the equipment itself. To design an engaging space and reach your objectives at a trade show, conference or product launch, you need to know your technology won’t let you down. Here are five reasons for using preferred suppliers with the right level of experience.
Trust in a business relationship is something that takes time to build but can disappear in a second. Without trust, it’s difficult to commit to a major contract or long-term partnership with any single supplier, as you can’t be completely sure what you’ll get after signing on and paying up. Vendors with vast experience and strong track records in the industry tend to ease these concerns.
With that trust comes confidence. Once you’ve been working with a preferred supplier across multiple events over months or even years, you won’t have any doubts about the role they play in making the event a huge success. Armed with both a formal agreement and the assurance of knowing they’ve been there and done that countless times before, your business will be ready to let the experts take the lead.
Speaking of expertise, that’s precisely what you can expect to get when hiring event equipment from an experienced market leader. Rather than taking the technology you think will suit the task, wouldn’t you rather deal with people who know what’s required? Whether it’s setting up a custom video wall for your exhibition stand or fitting out the full venue with a wide array of interactive tech and display tools, the best suppliers bring their knowledge to the table in advance.
Once the doors open and attendees start filing in, it’s time for your tech rentals to shine. No matter how smooth the installation process has been, this is the moment of truth. Has all the gear been well looked after and recently road tested? Can you rely on each individual piece of equipment to perform hour after hour or day after day? If the answer won’t be a resounding ‘yes!’, you might consider switching suppliers before it’s too late.
Finally, your preferred supplier should be one that offers quality installation, ongoing technical support and emergency repairs or replacements on the go if called upon. Good communication and customer service shouldn’t end when the event starts; it should continue for the duration through to a post-event review.
Choosing event vendors for an upcoming business event? Get in touch with Hire Intelligence for expert tech advice.